We are Popla Media Ltd. Registered Office: 850 Green Lanes, Winchmore Hill London, England N21 2RS. Registered in England and Wales. Company Number 08702886. For the purposes of this policy, we act as the data controller responsible for handling personal data, unless otherwise specified.

This privacy and data protection policy outlines who we are, how we handle personal data, and what your rights are if your personal information is involved. It also provides details on how to contact us with any concerns or questions. The policy follows the guidelines provided by the Information Commissioner’s Office (ICO) and complies with the General Data Protection Regulation (GDPR), as outlined at www.privacy-regulation.eu.

Please contact Popla Media at hello@poplamedia.com if you would like any information contained within this policy.

Purpose of Data Processing and Legal Justification

We process personal data for the following reasons:

Client Relations

To communicate with you about our services, we collect personal information like your contact details. This can also include administrative or financial data (e.g., tax or banking information), as well as any additional details required to manage the services we provide to you.

Service Promotion

We may use your business contact information to send occasional marketing messages or event invitations through email, mail, or phone, focusing on services or topics we believe are relevant to your professional role. The personal data we process is typically limited to your name, address, job title, contact details, and any prior communication history. We aim to ensure the information we send matches your role. Any additional processing will be based on direct interactions with you, such as phone calls or emails. No other personal details are collected or stored for this purpose.

Supplier Interactions

We collect your contact information to facilitate communication between our team, clients, or other suppliers regarding the goods or services you provide. If needed, we may also collect financial or business-related data throughout the course of service delivery.

Prospective Suppliers

We may gather relevant personal data to assess potential suppliers for partnerships. This may include details like qualifications, work eligibility, or experience. When collecting this information, we will clearly explain the purpose, and where necessary, request your consent.

Legal Justification for Data Processing

We process personal data based on the following legal grounds:

• To fulfill a contract or take steps toward entering into one at your request.

• To comply with legal obligations.

• To pursue legitimate business interests, as long as these do not override your rights. Most of our data processing relates to professional interactions within this context.

• To conduct marketing activities in ways that align with reasonable expectations.

Data Security

We store all personal data securely, with security measures appropriate to the sensitivity of the information. However, no online data transmission is entirely risk-free. Any data shared over the internet is done at your own risk. Once we receive your information, we implement procedures to safeguard against unauthorized access.

Who We Share Your Data With

We may share your personal data with:

• Employees, partners, clients, suppliers, or subcontractors, as needed to carry out business operations or contracts.

• Media outlets, if you are part of any public promotions or advertising.

• Auditors, legal advisors, and other professional services.

• Credit agencies for assessing contract suitability.

• Analytics services that help optimize and improve our website, subject to our cookie policy.

Data Processing Location

In most cases, we handle personal data within the UK.

Data Retention Period

We retain personal data only as long as necessary for its original purpose. After that, it will be deleted or archived unless ongoing legal or legitimate business reasons require continued processing.

Your Data Rights

You have the following rights regarding your personal data:

• Request access to your personal information.

• Request corrections to any incorrect data.

• Request data deletion under certain conditions.

• Object to processing for marketing or legitimate interest purposes.

• Withdraw consent for data processing if applicable.

To exercise any of these rights, please contact us using the information provided below.

Filing Complaints and Contacting the Regulator

If you have concerns about how we handle your data, you can contact us or lodge a formal complaint with the Information Commissioner’s Office at www.ico.org.uk.

Get in Touch

If you have questions or concerns regarding this policy, feel free to contact us using the details provided.